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Better projects start with clarity.

THIS WEEK’S FOCUS

  • Why leaders and PMs often disagree about resourcing
  • What the data says about the gap
  • Three moves to close it, starting today + Nemawashi Tool

43% of PMs Say They’re Understaffed: Here’s the Fix

Hello

Imagine this:

  • You have a project with huge potential.
  • You don’t have enough capacity.
  • Leadership doesn’t see the need for more people.

The Problem in stats:

You’re not alone. The Resource & Leadership Gap is real:

  • 44% of PMs say lack of resources is a top challenge
  • 43% of PMs say teams are understaffed, but
  • Only 20% of senior leaders agree

This mismatch slows delivery and kills your motivation and for many (50%) of PMs, is the key contributor to burnout.


Why it matters:

Most executives haven’t been a PM or managed a PM team.

They often don’t see the knock-on effects of resource shortages until it’s too late.

That’s why you need to make the case, and keep making it.


The Insight / Solution:

Ask most experts, they tend to agree on these three big moves you should make to get the support you need:

  1. Get The People Right, Ask Why First
    Involve those controlling resources in shaping the mission so they feel invested.
  2. Make Friends & Keep Them Friendly
    Build relationships with influencers who can sway decision-makers (e.g. Finance).I
  3. Look Outside and Recognise Your Project Is Not Unique
    Introduce decision-makers to other projects that succeeded, so they can see what resources are actually needed.

Get management to see the project as their own, get the resources you need. Action

Tuesday Action

Download and use the Nemawashi Spreadsheet to map stakeholders, anticipate pushback, and build consensus before your next resourcing conversation.

Talk soon,

Greg

P.S. If you’ve had a recent win (or battle) over resources, hit reply, I’d love to hear how you made your case.

P.P.S. If you’re interested to explore our core discovery, the 4 Success Factors that apply to all projects. That’s APEX-4 Project Expert Formula ™→ . The playbook is now live and you can access it ​here​ and includes checklists and readiness assessments.→

Coming Next Week…

Next Tuesday, we’ll flip the lens, from project risks to personal risk. We’ll run a quick self-audit to spot burnout before it blindsides you. Keep an eye out for the PM Burnout Scorecard in your inbox.

One quick, practical solution each week.

Confluity Project Model sitemap

Model overview

What are Jobs?

The model is organised into three Jobs:

Job 1: Set the Direction - shape the purpose into options and a preferred way forward.

Job 2: Prove It Works - test assumptions and reduce risk before going big.

Job 3: Make It Happen - deliver at scale and make sure people actually use what you build.

What are Simple Rules?

The model contains simple rules. These are short principles drawn from experience that help you make better decisions. Jobs, tasks, and plays help you put those rules into practice.

What is a Play?

A Play is a method or tool that helps you apply a rule or complete a task. Use the recommended Plays first for simpler projects before exploring others.

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